DigiBoffinsShaping Digital Ideas

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Where our team ships the work and clients watch it move.

Digiboffins Workspace is the invite-only platform where our team plans and ships client projects. Clients join the same projects as viewers and see every task change as it happens, so nobody has to send a status email.

Start a project like thisVisit workspace.digiboffins.com
Digiboffins Workspace: Digiboffins Workspace - Client Project Management & Collaboration Platform
Client
Digiboffins (in-house product)
Industry
SaaS & Productivity
Scope
Web app, API, real-time chat, AI, MCP, mobile client
Built
January – August 2026

Outcomes

Task views: Kanban, List and Calendar
3
MCP tools for managing work from AI assistants
15
Status emails: clients see changes live
0

Quick overview

The workspace at a glance

  • Live client view

    Clients see every task change as it happens, with no status emails.

  • Kanban, List & Calendar

    Three views of the same tasks, plus My Tasks for each person.

  • Statuses per project

    Each project sets the stages its own work moves through.

  • Chat beside the work

    Direct and group chat with read receipts and online status.

  • Panda AI planning

    Drafts a full project plan from an idea or an attached brief.

  • 15

    MCP tools

    AI assistants list, create, assign and comment on tasks.

  • Web, iOS & Android

    A Flutter client on the same API as the web app.

  • Invite-only access

    Email invites with one-time codes and roles per project.

The brief

What we needed for our own work

Digiboffins runs many client projects at once, across developers, designers, SEO and sales. We built our own workspace around four goals.

4goals, and how we answered each

  1. Give clients a live view of their project

    Clients are invited to a project as viewers. They see the tasks, who is on them and what stage they are in, and nothing marked internal.

    Project rolesAdmin · Member · Viewer (client)

  2. Run every kind of project in one place

    Tasks with several assignees, subtasks, priorities and due dates, and statuses each project defines for itself.

    Ways to see the workKanban · List · Calendar · My Tasks

  3. Keep the conversation next to the work

    Comments on tasks, an inbox, and one-to-one and group chat with live online status, inside the same app.

    Talk in the workspaceTask comments · Inbox · Direct chat · Group chat

  4. Let AI do the setup work

    An assistant that drafts a project plan from an idea or a brief, and an MCP server that lets AI assistants read and update tasks.

    From brief to boardIdea or document → AI draft plan → Tasks & subtasks → On the board

The challenge

What slows an agency down

Agency work spreads across a team, several clients and many tools. Four problems kept costing us time.

See what we built

  1. Without a shared view, every client update meant writing a status email or getting on a call, and the answer was out of date by the next day.

    • Clients need to see progress themselves
    • Internal notes must stay internal
    • Feedback should land on the task it is about
    Clients ask "where are we?"01 / 04

    Key finding

    1

    shared workspace for the team and the client

  2. An SEO audit, a website build and a sales onboarding plan don't move through the same stages. A fixed set of columns didn't fit any of them well.

    • Statuses set per project
    • Several people on one task
    • Repeating work set up once
    Every project works differently02 / 04

    Key finding

    4

    priority levels, from low to urgent

  3. Decisions made in chat apps and email had to be copied back into the task, or they got lost.

    • Chat inside the workspace
    • Comments and files on the task
    • A record of who changed what
    Conversations lived somewhere else03 / 04

    Key finding

    7

    kinds of change in each project's activity log

  4. Turning a client brief into tasks and subtasks was slow, repetitive work done before any real work could start.

    • Plans drafted from an idea
    • Briefs read from attached files
    • Tasks created without retyping
    Setting up a project took hours04 / 04

    Key finding

    15

    MCP tools for AI-assisted task work

The solution

What we built

A Next.js web app, a Node.js API with real-time updates, and a Flutter mobile client. Four parts answer the four challenges, as they work today.

0status emails needed to keep a client informed

Clients ask "where are we?"

Clients join a project by email invite and see every task, its stage and who is on it, updated live. Tasks and files marked internal stay hidden from them, and each project decides whether clients can comment.

  • Viewer role for clients
  • Internal tasks and files hidden
  • Client comments switched on per project
  • Live updates over Socket.io

3views of the same tasks

Every project works differently

Each project sets its own statuses. Tasks carry several assignees, subtasks, priority and due date, and can repeat daily, weekly or monthly. The team works in Kanban, List or Calendar, and My Tasks pulls everything assigned to one person into one list.

  • Custom statuses per project
  • Drag-and-drop Kanban
  • Day, week and month calendar
  • Recurring tasks

7activity filters on every project

Conversations lived somewhere else

One-to-one and group chat with typing indicators, read receipts and online status sit beside the projects. Comments, attachments and an activity log filtered by status, assignment, priority, comments, files, subtasks and notes keep every decision on the record.

  • Direct and group chat
  • Inbox for mentions and invites
  • Drag-and-drop file attachments
  • Per-project activity log

15MCP tools, from list_projects to post_comment

Setting up a project took hours

Panda, the built-in assistant, answers questions about projects, tasks, overdue work and subtask progress, and drafts a full project plan from an idea or an attached brief. A hosted MCP server lets AI assistants list, create, assign and comment on tasks directly.

  • Quick actions for projects and overdue work
  • Plans drafted from an idea or a file
  • Input and output safety checks
  • 15 MCP tools for tasks and projects

Also in the build

  • Invite-only access

    Email invites with one-time codes, and roles at both workspace and project level.

  • Plans and payments

    Free, Pro, Business and Enterprise plans, with upgrades paid through Razorpay.

  • A dashboard that flags risk

    Task split by status, open tasks by due date and an overdue alert on every screen.

  • A mobile client

    A Flutter app for iOS and Android with tasks, chat and inbox, using the same API.

  • Several workspaces, one login

    Switch between workspaces from the sidebar, with each one's projects listed underneath.

How we worked

How we built it

Built from January to August 2026, and used by our own team for client work while it grew.

  1. 1

    Core

    Workspaces, projects, tasks, invites and roles.

  2. 2

    Collaboration

    Comments, attachments, inbox and real-time chat.

  3. 3

    Client view

    Viewer roles, internal-only tasks and client comments.

  4. 4

    AI & MCP

    Panda AI planning and the MCP server for AI assistants.

  5. 5

    Mobile & plans

    Flutter client, subscription plans and payments.

Technologies

  • Next.js
  • React
  • TypeScript
  • Tailwind CSS
  • shadcn/ui
  • Socket.io
  • Node.js
  • Express
  • MongoDB
  • Cloudinary
  • Razorpay
  • OpenRouter
  • Flutter
  • AWS EC2

Built with

The Digiboffins services we worked through. Each one you can start with on its own.

All services
Results

How we work now

Our client projects, from SEO audits to app builds, now run in the workspace, and clients follow them there instead of asking for updates. Source: the live workspace.

Ways to view the same tasks
3
Kanban, List, Calendar
MCP tools for AI assistants
15
Projects, tasks, subtasks, comments
Project roles, including client viewer
3
Admin, member, viewer
Platforms the team can work from
3
Web, iOS and Android clients

Want a workspace built around how you deliver?

Tell us how your team and clients work together today. We'll show you how we'd approach it, and what it would take.

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  • Reply within one working day
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  1. 1

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  2. 2

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  3. 3

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